HR Cross Photo Procedures
for
Extraordinary Ministers
of
Holy Communion

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The Coordinators for the Extraordinary Ministers of Holy Communion are:
Kathy Schoffstall — schoffkatdav@verizon.net
Kate Deery — kathleen.deery@pgcps.org

The Scheduler for the Extraordinary Ministers of Holy Communion is:
Carol Boettinger — carol@kolldistributors.com

RESPECT * REVERENCE * RESPECT * REVERENCE * RESPECT * REVERENCE
  1. General Norms:
    1. Schedules - The schedules are made every three months: March, June, September, and December. If you have specific requirements (e.g. Masses which you cannot attend) please contact the Extraordinary Minister of Holy Communion Scheduler at least two weeks before the schedule begins. Thank you for your cooperation in this matter.
    2. Arrival Time - Scheduled Extraordinary Ministers of Holy Communion should arrive no later than 10 minutes prior to the start of Mass. This is to relieve the stress of wondering who is not coming. The first person to arrive should set up for the Mass. If you arrive after the Mass has started, you may or may not have been replaced. Before approaching the Altar, look to see if you are needed and check the sign-in sheet.
      Immediately after arriving:
      1. Please sign in on the sheet in the vesting area;
      2. The first arriving Minister should check the setup (See: Setup Procedures);
      If you are unable to make your scheduled Mass:
      1. Try to find a substitute (an updated phone/e-mail listing is included with every schedule distributed).
      2. If you absolutely cannot find a substitute, you MUST call one of the other designated Extraordinary Ministers of Holy Communion who are assigned to the same Mass.
      3. This is your responsibility.
    3. Attire - Appropriate attire is expected when performing your ministry. Women: skirts and blouses, dresses, pant-suits. Men: slacks, and sport shirts, ties. NOTE: People in this ministry need to be aware that they are always “on call” and, therefore, should be appropriately dressed at any Mass.
    4. Unscheduled Extraordinary Ministers of Holy Communion present in the Assembly should check the vesting area to see if help is needed. If you are serving as a substitute, please let the others know.
    5. A lot of confusion can be avoided if those assigned decide prior to the start of Mass who will distribute which Eucharistic Species.
    6. As you distribute communion, you present the Host and announce clearly “The Body of Christ” or you present the Cup and announce “The Blood of Christ”; a response is expected. The response is “Amen”. If the person does not respond, you say it for them.
    7. We are not to refuse Communion to anyone who comes forward.

  2. Setup Procedures:
    1. General Procedures Before and After Masses - Required before and after the 5:00 PM Mass on Saturday, and after the 8:00 AM and 10:00 AM Masses.
      1. In an attempt to not have a large amount of leftover hosts, try to estimate the exact number of hosts (a measuring cup is provided with markings at 75 and 125 hosts — DO NOT use this measuring cup for pouring  wine to/from the wine decanter from/to the wine bottles). The volume of wine required for the particular Mass based on:
        1. The Extraordinary Minister of Holy Communion who arrives first should check the number of Hosts in the Tabernacle before filling the paten/ciborium.
        2. Usually Ministers serve at the same Mass each weekend and, over several, have an idea of the number of hosts to put in the paten/ciborium and the amount of wine to put into the decanter. If a Minister is unsure of how many hosts to put in the paten/ciborium or how much wine to put into the decanter, ask the the Presider or the other Ministers for help.
      2. Do not overfill the wine decanter. Check the Mass-spectific diagrams in thevesting area or in the safe sacristy to determine the level to which to fill the decanter. Which Wine to Use? The Parish is now using two different types of wine. NOTE: For Sunday Liturgies use the RED wine; for weekday liturgies use the WHITE (Sauterne).
      3. Restocking the UN-consecrated Host/Wine Supply – There are times when the supply of UN-consecrated hosts will become exhausted. The supply of the hosts is kept in the freezer in the basement of the rectory. Find someone with a key to the Rectory: the pastor or deacon. If the current supply is nearly exhausted, inform the pastor or deacon so the supply can he replenished prior to the start of the next Mass. This is usually done on a schedule, but there are times the schedule slips.
      4. When you empty a bottle of wine, please put the cap on the bottle and put the bottle upside down in the box with the rest of the wine bottles. If necessary, take an extra full bottle out to make room for the empty bottle. The wine is stored in the locked closet in the vesting area.
      5. In setting out the chalices for a particular Mass, note which priest is to be the presider. This will detemine which chalices (cups) are to be placed on the credence table:
        1. Fr. George uses his own chalice and paten for communion. Count his chalice in the number placed on the credence table.
        2. Fr. Charles uses his own chalice, but it is not used for Communion. Therefore, his chalice is not counted in the number placed on the credence table. It is an extra, used only at the altar.
        3. Fr. Michael does not use his own chalice for communion. He uses one of the usual chalices; use the number designated to be placed on the credence table. The same is usually true for visiting priests but, if you are not sure, ask.
    2. Specific Procedures for Specific Masses:
      3. 5:00 PM Vigil:
      On credence table – 2 cups, 2 clean purificators, small pitcher, finger bowl and towel
      On table in back of church – large wine decanter, l Papal Commemorative Ciborium with one (1) large host and about 125 small hosts.
      Ministers on the schedule – 3
      8:00 AM:
      On credence table – 2 cups, 2 clean purificators, small pitcher, finger bowl and towel
      On table in back of church – large wine decanter, l Papal Commemorative Ciborium with one (1) large host, and about 125 small hosts.
      Ministers on the schedule – 3
      10:00 AM:
      On credence table – 4 cups, 4 clean purificators, small pitcher, finger bowl and towel
      On table in back of church – large wine decanter, l Papal Commemorative Ciborium with one (1) large host and about 160 small hosts.
      Ministers on the schedule – 5
      12:00 Noon:
      On credence table – 2 cups, 2 clean purificators, small pitcher, finger bowl and towel
      On table in back of church – large wine decanter, l Papal Commemorative Ciborium with one (1) large host and about 100 small hosts.
      Ministers on the schedule – 3
      After the 12:00 Noon Mass:
      Cups, patens, and ciboria purified and placed in the safe.
      Decanter is cleaned, pitcher and basin emptied, dried and put on the counter.
      NOTE:
      The number of small hosts to place in the Papal Commemorative Ciborium is an estimate of the number of people receiving communion at each Mass and is based upon there not being too many consecrated hosts in the tabernacle. It’s important that the tabernacle ciborium not be left too full or almost empty. This needs to be taken into consideration when placing small hosts into the Papal Commemorative Ciborium before Mass.

  3. Preparation for the Communion Rite - During Mass:
    1. During the collection, one Extraordinary Minister of Holy Communion should go to the back of the Church to add or remove hosts/wine as needed (there should be sufficient bread and wine to provide for the estimated number of communicants). Remember, there may be many people showing up for Mass after the small hosts were placed into the Papal Commemorative Ciborium and the wine into the decanter before Mass.
    2. At the Sign of Peace, share your offer of peace with one or two others near you, then go to the steps in front of the sanctuary and stand facing the Altar. Do not Cross directly in front of the altar; do not bow or genuflect.
    3. At the Altar:
      1. After the priest (and deacon) have received Communion, all go up the steps and gather on either side of the altar. Be sure to stand close to the Altar between the Altar and Tabernacle but NOT next to the altar.
      2. As you arrive at the Altar - If you a Minister of the Blood of Christ, pick up a purificator on the Altar and drape it over you arm until you receive Communion.

  4. Receiving Communion:
    1. After the priest and deacon have received, the priest will distribute Holy Communion to the Extraordinary Ministers of Holy Communion under both Species. He will distribute the Cups, giving them to one of the Extraordinary Ministers of Holy Communion on either side of the altar, who will then distribute the Blood of Christ to the others.
    2. As soon as the Ministers have received both Species, they go to their respective communion stations. Their actions and presence will alert the people to come forward. Do not wait at the altar.

  5. Distributing Communion:
    1. Simply say “The Body of Christ” or “The Blood of Christ.” You do not add any other words, names, or comments.
    2. Keep the cup covered with the purificator when walking.
    3. If you are distributing the Precious Blood, using the Purificator be sure to wipe both the inside and outside of the cup, rotating it after each communicant receives. The practice of Intinction is not the norm for receiving the Body and Blood of Christ in the Church in the United States.
    4. Cup bearers, who have distributed all the Precious Blood in their chalices, return to the credence table. If all chalices are emptied on one side, the remaining Cup bearers should move over to the side which does not have anyone distributing. As the communion line comes to its end, encourage the last number of communicants to consume the remaining Blood of Christ. Ministers passing the Altar on their way to the Credence Table after Communion has been distributed should remove any cups or chalices still on the Altar.
    5. For small children, make a gesture of recognition, such as a hand on the head or a smile, in order to include them in the act of communion with the Lord. Do not make a large sign of the cross over them because that is a formal ritual gesture of blessing reserved to the ordained clergy.
    6. If one of the Ministers runs out of the Body of Christ when distributing Communion, that Minister should go to the Tabernacle, genuflect (or bow profoundly), open both Tabernacle doors, retrieve the ciborium of the Reserved Eucharist, and return with it to continue distributing Communion. During this time the remaining Minister of Holy Communion should distribute to both lines of communicants. The empty ciborium should be left on the Tabernacle Altar. If, after the ciborium of Hosts has been retrieved from the Tabernacle, either presider or Extraordinary Minister of Holy Communion runs out of Communion, the one who has remaining Hosts should share them with the other.
    7. Typically, the Ministers of Hospitality will receive last. If someone in the nave of church needs to receive, the Minister of Hospitality will signal to that effect; be alert to this. The priest (or Minister of Holy Communion) and one Cup bearer will go into the nave of the church to distribute the Eucharist to those who were not able to come forward. The remaining Ministers should go to the credence table.

  6. Following Communion:
    1. When all have received, the bearer of the Body of Christ will take the ciborium and return to the Tabernacle. The deacon or presider will place all the remaining Hosts into one ciborium (he will lift the hosts out of that bowl to avoid “crumbs” left in the ciborium) and then replace that ciborium into the Tabernacle, genuflect or bow profoundly, then close and lock the Tabernacle doors. The empty patens, and ciborium will be taken to the credence table. The presider or deacon will purify the patens, and ciboria either at this time or after Mass.
    2. The Cup bearers return to the credence table and place the covered chalices on the credence table. Help consume any of the Precious Blood remaining. When there is only a presider at a Mass with four chalices, pour a little water into the chalices so that the Precious Blood does not stick to the bottom of the chalices. However, do NOT consume that water as that is part of the process the presider or deacon performs in purifying the chalices. The presider or deacon will purify the chalices either at this time or after Mass.
    3. When all Extraordinary Ministers of Holy Communion have completed these tasks, they should go to the front of the Altar in the crossing, bow together, and return to their seats. They do NOT wait for the presider or deacon to finish purifying the chalices.

  7. After Mass:
    1. Return to the sacristy.
    2. The patens, ciboria and chalices should then be washed.
      3. To wash the Sacred Vessels:
      1. All the remains of the Eucharist, whether the Body or Blood of Christ, should have been consumed and purified by the priest or deacon at the credence table. Wash the vessels thoroughly.
      2. After washing in hot soapy water and drying the patens, ciboria, and chalices, rinse the decanter. Do NOT pour soap directly into the cups or the decanter. Then dry all the vessels, placing the gold chalices into their respective cases.
    3. The Church should then be set up for the next Mass. (See: Setup Procedures).

  8. Communion of the Sick
    1. As an Extraodinary Minister of Holy Communion you are encouraged to take communion to the sick and home-bound. If you are going to do so, please notify the presider before Mass so that he may call you forward for the dismissal blessing. This is an ennobling sign of your ministry and helps to enhance the faith of the assembly. This is a custom dating back to the fourth century and earlier.
    2. Place the empty pyx on the credence table before Mass. Alert the altar server to take the pyx to the Altar when the paten and extra cups are carried over before the “breaking of the bread.”
    3. It will be filled with the appropriate number of hosts by the presider or deacon.
    4. After communion, the presider will then call you forward, present the pyx, and give you a dismissal blessing. It is appropriate to leave the church at this time.
    5. Special training is offered to anyone who wishes to take Communion to the sick. Unless you have attended this Archdiocesan training, or the training offered by the parish, you should not do it. There are many things to consider when taking Communion to the sick. Most important is the fact that you are carrying the Body of Christ. RESPECT FOR THE BODY OF CHRIST prevents us picking up consecrated hosts “early”, keeping them at home or going shopping with a filled pyx.

    RESPECT * REVERENCE * RESPECT * REVERENCE * RESPECT * REVERENCE
USCCB Guidelines for Extraodinary Ministers of Holy Communion
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