Holy Redeemer Parish Council

May 23, 2007

 

 

 

  1. Opening Prayer
  2. President’s comments
  3. Chair’s comments
    1. Bob Bixby (via Ellen Davis) suggests council take head shots (photos) – post on bulletin board
    2. Parish Picnic – June 8.  Fr. George Looking for “elves” to help with the shopping; notify Ellen Davis if can provide help
  4. Review of minutes: Minutes from the last meeting were approved.
  5. Reports from Parish Representatives:
    1. Social Justice: Jim Huitema resigning position on council; seat will be open

                                                               i.      suggestions: draft a recruitment letter

                                                             ii.      Have a larger social justice discussion: a conversation among the parish as a whole to identify social justice areas to be addressed by Holy Redeemer (nest agenda)

                                                            iii.      contact Archdiocese for suggestions; get information into bulletin (Lynn)

                                                           iv.      Mary Lou Milstead spoke to Lois Jones, Director of Help-By-Phone and co-facilitator of Safe Haven

    1. Liturgy: Ellen Davis for Kathy Neiman

                                                               i.      working on calendar on July 7, 2007 to July 8, 2008

                                                             ii.      new altar server garments are here

                                                            iii.      Bereavement Ministry: Hospice of Chesapeake held 40 people

    1. School: Rick Harman

                                                               i.      tuition collection is at 100%

                                                             ii.      school receives no subsidy from parish

                                                            iii.      255 students enrolled for ’07-’08 school year (15 over this year’s number)

                                                           iv.      all teachers staying

                                                             v.      4 teachers teaching summer school; will have to find a place to house students while roof is being put on school

    1. Christian Formation: Lynn Baker

                                                               i.      Bishop Holley was ecstatic over the level of preparation eighth graders displayed during Confirmation

                                                             ii.      Confirmation included 2 high school students

                                                            iii.      First Eucharist just took place and went will

                                                           iv.      4 RCIC children still to receive First Reconciliation

                                                             v.      HRYG Beach Trip – June 24-June 30

    1. Finance Council:

                                                               i.      ’07-’08 budget was approved based on average donations for last six months

                                                             ii.      operating budget is balanced; does not allow for contributions to the school

                                                            iii.      budget allows for weekly/maintenance/Easter/Christmas collections

                                                           iv.      budget does not allow for capital expenditures

                                                             v.      no slush fund included

                                                           vi.      not debt service included

  1. Old Business
    1. Debit System for tuition payment: Ginny Pasta has set up

                                                               i.      22 people have signed up (10% of the school families)

                                                             ii.      11 month system starting July ‘07

                                                            iii.      goal is to move toward using Debit System for tithing program

    1. Survey Results: were distributed after masses

                                                               i.      only comments received were requests to see a compilation of hand-written comments

    1. Roof construction proposal progress: Bob Pizzano

                                                               i.      Private company did asbestos testing; all clean

                                                             ii.      lowest of 8 bids - $110,000 (College Park company)

                                                            iii.      next lowest - $120,000

                                                           iv.      highest of 8 bids - $519,000

                                                             v.      engineer’s estimate was $160,000

                                                           vi.      no contingencies

                                                          vii.      checked for proper licenses and permits; Bob Pizzano has confidence in the two lowest bidders; Rita Thompson will do background checks

                                                        viii.      next steps

1.       interview third lowest bidder ($124,000) – see if he will bring price down

2.       ask for best and final bids from lowest 2 (3) bidders; take out sales tax

3.       hope to make proposal to Fr. George by Friday May 25

4.       wants to get this taken care of by June 2 so PAN Group can take over

                                                           ix.      12- to 14-man crew; done in 2 weeks

                                                             x.      Have told these bidders that we would ask the company awarded the contract proposals of bids for roofs over the admin. Offices and AER

    1. Roof financing/fundraising

                                                               i.      Parish can pay out of savings or

                                                             ii.      Get a 3-5 year loan, if we have 75% of the cost, in hand

                                                            iii.      Fr. George has to go to a panel of priests, Consultants, for the

                                                           iv.      20-year, no dollar warranty from the material providers

                                                             v.      BIC provided 1-year workmanship warranty

                                                           vi.      Joe Theis suggested the parish purchase a performance bond

                                                          vii.      FOR NEXT TIME – How much has been raised for the roof, thus far?

  1. New Business
    1. contribution letter for Category I school parents: Fr. George has drafted letter addressing Category 1 tuition

                                                               i.      127 Category I families

                                                             ii.      95 of the 127 families have 1 child

1.       these pay $190 over the “retail” price for educating a child at Holy Redeemer

                                                            iii.      Category II families pay a surcharge

                                                           iv.      we are not giving them a $1,200 savings

                                                             v.      Council recommendation: send letter only to Category I families not meeting requirements

                                                           vi.      school board agrees letter should go out

                                                          vii.      give Mrs. Jones list of Category I families

 

    1. Forward In Faith reminders:

                                                               i.      Copy of memo from Archdiocese handed out by Fr. George

                                                             ii.      Memo tells Fr. George to send a “dunning” letter to people who are not contributing what they pledged to contribute

    1. parish council elections: 3 candidates

                                                               i.      Rob Pannell

                                                             ii.      Brenda Cooley

                                                            iii.      Dave Fortuna

                                                           iv.      June 9-10: elections after masses, at both entrances

                                                             v.      list seats opening up

    1. Friday October 5, 2007 – Convocation of Education – at Trinity, 9:30-5:00

                                                               i.      Holy Redeemer has to send 1 council member, 1 school board member, 1 finance council member, the pastor, the deacon, and (Fr. wants to bring) Ginny Pasta

    1. parish was audited and passed

                                                               i.      budget $48,000 ahead of where we were this time last year

                                                             ii.      Ellen Davis suggested we give numbers as percentages of budget instead of income relative to last year’s income